microsoft word mail merge troubleshooting

The merge field publication is hidden behind the merged pages publication. A new publication window opens and displays the merged pages publication. To save both the merged publication and the publication that contains the merged fields, click the Merge to a new publication option. Merge to a new publication This option opens a new publication with a page for each set of merge data.Īdd to an existing publication This option prompts you to choose a publication, and then it adds, the merged pages to the end of that publication. Print This option prints the merged publication. The most common issue with creating the merged publication is not saving both the publication with the merge fields and the merged pages publication.Ĭreate merged publication is step three in the Mail Merge wizard.

An example of this is a personalized newsletter in which the body of the newsletter is the same for all recipients, but the mailing address and introduction are different. When you are done editing the address list, click OK and then Yes to update the address list.Ī mail merge contains both the information that is the same in each copy and some placeholders for the information that is unique to each copy. In the Edit Data Source box you can edit or delete existing addresses, or add new entrys. In the Mail Merge Recipients dialog box, click the name of the data source and then click Edit. In the Select Data Source dialog box, click the data source that you want.ĭepending on the type of data source that you select, other dialog boxes may appear requesting specific information.įor example, if your data source is a Microsoft Office Excel workbook that has information on multiple worksheets, you need to select the worksheet that contains the information that you want, and then click OK. You may need to browse to locate your data source. Under Create recipient list, click Use an existing list, and then click Next: Create or connect to a recipient list.īy default, Microsoft Publisher stores data sources in the My Data Sources folder. If you're working on your merge publication and you want to make changes to your data source or address list, do the following: This article will help you get answers to the most common mail merge issues when using Publisher: Making changes to a data source or address list during the mail merge process, adding spaces to a merge field so that it looks the way you want it to, saving the merged publication, and printing different merged pages on a sheet (for example, different labels on a sheet of labels). Publisher for Microsoft 365 Publisher 2021 Publisher 2019 Publisher 2016 Publisher 2013 Publisher 2010 More.

Microsoft word mail merge troubleshooting